Features a Good Business Software Solution Should Have
Ask most people what business software they’re using and they’ll be more than likely to tell you it’s a database, or that it’s a CRM or ERP package, or even a small business accounting software package. All these do help the management of a business run more efficiently, are easy to use, have great features, and in general are good value for the buck.
Well, if it’s not broke then it’s not right? Well, if it’s not broke then what makes most of the “big boys” so different? Below is a list of features most business software solutions shouldn’t have but should be looking for, plus some perks that some solutions offer. This quick list is just a highlight of what’s available, but if you’re considering a more comprehensive software package, I encourage you to give it a shot.
Most Software Slows Down over Time
Here’s something that isn’t noticed on the outside, but can have a major impact on how your business is run over the long run. Most business software is designed to work a specified amount of users, and then max out for every one of them. Then they try to bill the credit card company every month for the cost of everyone’s usage. Unfortunately, this doesn’t align with how you prefer to run your business (usually the opposite), and it ends up netting the vendor more than the actual cost of the software itself. Netbook users need to use software that is designed to be used by a single person for a very limited number of sessions, at most. The most effective software options space their usage limit very tightly, which means that you don’t have to use them just for the designated number of users that you plan to use.
Some of the Best Business Software Options
1. Microsoft Office 365
Microsoft Office 365 is designed to be used with an Office suite installed on a virtual server, giving you the ability to access your software from almost any device.
You can use it with Outlook too, and the extra cloud storage will help that process.
For the uninitiated, GoToMyPC is business software that allows you to access your emails from anywhere, using almost any device.
The sync feature allows you to transfer your information to the virtual server, utilizing Microsoft Exchange, the cloud storage system offered by cloud storage vendors like Dropbox and Sugar.
This is the perfect example of using software that is accessible from anywhere. The only real requirement is that you don’t want to use your office computer.
3. Mobile Office
Despite all the negative remarks you’ve read about Microsoft’s mobile office system, there is a lot to be said for it.
attachments are automatically saved on the device, so you don’t have to worry about making copies. And it works.
However, you will find that certain features are missing. No mobile version of Powerpoint is offered, for example. And though it’s designed to work with Outlook, it doesn’t have a hybrid document View feature, where your presentations can be automatically published on the web should you choose to do so.
These are minor issues, though. A device and a hard place are the same things, and the additional features that Microsoft makes to make the mobile experience more enjoyable (and easy for first-time users) are just a luxury.
4. Google Docs
Google Docs is a free tool that lets you collaborate with others in your team to sharing documents and working together on documents.
It’s more similar to an email program than a word processing program, and that’s exactly what makes it appealing to so many people. This is especially true for the business professional who uses it. It’s very easy to get the free version and if you want to share a document, it will automatically update the version on your desktop, as well as sends you an email notification so you can sign in and edit the document.
5. Zoho Docs
Zoho Docs is a little different from Google Docs, in that it allows you to collaborate with others in your team. Instead of just editing your documents, though, you can enhance it with other tools.
Specifically, you can use an SDK provided by Zoho that allows you to integrate with other software. The organizer part of the system is so easy! You can set up events, add calendar events, create invoices, etc.
Formally known as Browser-based Personal Document Exchange, Accessancer is a Windows-based system that allows you to quickly exchange Microsoft Office documents securely no matter where you are.
The system is free, and it only takes a few minutes to get started. Even for non-techies, it’s pretty easy to set up.