The Three Major Types of Online Collaboration Tools
Online Collaboration Tools commonly refer to specific programs, utilities, or methodologies that users can employ to normally online collaborate with others. These tools are a big contributor to larger groups where cooperation is impaired or even impossible due to distance.
Web Collaboration Tools, also known as Web Tools, are designed to make it easier for people to get things done online, even if employees, colleagues, and clients are all located in different places. The processes accomplished by these tools include document management, process management, task management, issue tracking, bug tracking, and online calendars. Tools are of three major types:
1. Your ordinary document management tool
2. Your ordinary task managing tool
3. Your online bug tracking tool
Quicker to retrieve information
Since documents are the basis of many organizations, getting timely access and accurate retrieval of information is crucial. With document management programs, getting the right information at the right time is made easier, and information can be accessed from anywhere, without limitation. Records are readily available right on the site, including those that are Recent or Drafts. Additionally, it is friendly to work offline and view the reports.
Your everyday problems become a lot less complicated when you use online task management tools that include customized reporting features, downloadable testing tools, virtual enforces and work instructions.
Test management means finding defects, monitoring results, and sending suggestions for improvements. Issue tracking involves monitoring, managing, and researching problems while letting everyone have their chance to provide their feedback. Bug tracking is sometimes also referred to with specialized testing tools since it deals with error detection and resolution, software configuration management, or other types of testing. You can find either issue tracking or bug tracking software depending on how your business operates and the level of complexity. These tools are a great help to developers and project managers who need to review specifications, run performance tests, and spot errors before they reach the testing team.
As the term implies, online task management tools are set up to take advantage of the thousands of Internet users that access it every day. These tools are set up to be accessed globally with any web browser. You can utilize a global dashboard to view and track the health of all major projects. A boot-able CD might also be included to allow quick access to a backup. Using an online tracking tool can increase your productivity and your results. In this way, you can be just as involved in the process of software development and application testing as you are sitting behind a desk.
The benefits of a task calendar
Task Calendars and task managers make it easier for team members to communicate and assign tasks in a central location. While calendars provide several options such as free/busy time, Individual/scale, due dates, and others, a task manager can provide a Gantt chart, which looks at each task and displays a Gantt chart. This allows tasks to be accessed quickly and easily from this chart. Also, a task calendar can help team members and managers better organize their tasks by allowing them to set deadlines or by allowing them to link tasks to a specific project.
Online task management tools also allow notes and short cuts to be stored in the system. The ability to save these notes for future reference helps improve productivity and for keeping the same things organized a person will use when doing repetitive tasks regularly.
As mentioned earlier in the article, documentation is included in the system, not just in a journal system. This system Organizes lists, checklists, and status-charts that are important to everyone on the team. The indexing system automatically searches for related terms and highlights any results. Since some information in Microsoft Project Greenis shared and not always pertinent, this tool works well in organizing large volumes of data and getting important tasks done faster. The team does not get overlooked by this large-scale expansion.
As you select the appropriate product from the Microsoft Project Green family, you should be able to see the difference. It should be easier to use, more accessible, more flexible, more business-oriented, and more modern in its approach. It is these features that justify the upgrade from Microsoft Project 2003 to Microsoft Project Green.
After your upgrade, be sure to give the developers a testing drive so they can get oriented regarding the new environment. As Simple as Microsoft Project Green may seem to others, it can greatly affect how well your team performs.
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